Photography and Video Camera Policy

HCC Photography and Video Camera Guidelines

Horsmonden Cricket Club and the ECB are keen to promote positive images of children playing Cricket and is not preventing the use of photographic or videoing equipment. Some people may use sporting events as an opportunity to take inappropriate photographs or film footage of Children. HCC are vigilant about the possibility of this. These individuals could attend the local cricket club allowing people to presume they are related to a child involved. It is also the possibile that if a picture and name was placed in the local paper the information could be used as a ‘grooming’ tool. Any concerns during an event should be reported to a club official or event organiser.

There may be other reasons why individuals may not wish their child’s photograph to be taken by someone they do not know personally, i.e. estranged parents looking to
gain access to a child.

HCC’s  policy relating to the use of cameras during matches, training sessions and other club occasions. The guiding principles are:

  • Photographs / images are not to be taken at matches or training without the prior permission of the parents/carers of the children. This permission can be given by proxy by the coach of each team only after parental consent for this has been granted. The coach must arrange this prior to attending matches.
  • If no consent has been given for a child on the Player Profile Form (Membership Form), then it is to be made known to the relevant person of the other team (eg. Coach / Team Manager) so that the appropriate person/s taking photos for the other team is aware and can avoid taking photos of that particular child.
  • The children should be informed that aperson will be taking photographs. • The children should be informed that if they have concerns they can report these to the coach or team manager.
  • Concerns regarding inappropriate or intrusive photography should be reported to the Club Welfare Officer and recorded in the same manner as any other child protection concern.
  • It is recommended that Cricket tournaments / festivals / events / competitions set up a camera registration book for parents to complete.
    It is recommended that all Cricket Clubs as well as Tournament / Festival / Event organisers adhere to the appropriate guidelines relating to publishing of images as detailed below.
    Use of images of children, (for example on the web, in the media or in league handbooks)
  • Ask for parental permission to use their child’s image and wherever possible show the image to the parents and child in advance. This ensures that they are aware of the way the image will be used to represent Cricket and the Club
  • Ask for the child’s permission to use their image. This ensures that they are aware of the way the image is to be used to represent Cricket and the Club
  • If the Cricketer is named, avoid using their photograph
  • If a photograph is used, avoid naming the child
  • Only use images of children in appropriate kit (training or competition), to reduce the risk of inappropriate use, and to provide positive images of the children
  • Encourage the reporting of inappropriate use of images of children. If you are concerned, report your concerns to the County or Club Welfare Officer

Using Video as a coaching aid

Club Coaches sometimes use video equipment as a legitimate coaching aid. However, Players and Parents/Carers should be aware that this is part of the Coaching programme and material taken in connection with coaching must be stored securely and must be deleted / destroyed when a parent requests this, or when the material is not longer needed. The Parents/Carers and children must provide written consent for the use of photography and video analysis. (Please see Player Profile Form in the Kit Bag)

Please note: HCC understands that there are circumstances under which a parent would not wish their child to be photographed. Whilst HCC will do all that it can to ensure the safety of children during photographed events, it is the responsibility of the parent concerned to ensure, that if their child is not to be photographed and partakes in an activity, and is by the nature of the activity inadvertently photographed or filmed, HCC cannot be held responsible.

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